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Postdate 07/29/15

Title ENVIRONMENTAL FACILITIES MANAGER

Department FACILITIES OPERATIONS

Type Staff Position

Number of Positions 1

Position Number(s) 110158

Description

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SUMMARY:

The Energy Safety and Compliance Operation Services area is responsible for management and operation of the University’s boiler and chill plant systems and internal and external safety and compliance processes, procedures and reporting.

DUTIES AND RESPONSIBILITIES:
  • Plan, establish, monitor and manage all operating guidelines, reporting and compliance activities related to the University Boiler Plant operations and other related equipment.
  • Develop implementation plans and cost estimates for all projects necessary to assure compliance with state and federal environmental regulations.
  • Serve as the direct University liaison for communicating and reporting with the Department of Environmental Protection (DEP).
  • Prepare reports required by the University, local, state or federal agencies and assure all deadlines for submission are met.
  • Evaluate the nature and extent of environmental quality standard violations and determine probable cause for same.
  • Ensure, at minimum, legal compliance with applicable federal, state, and local regulations and reduce risk of non-compliance.
  • Identify opportunities for continuous environmental improvement and implement programs to deliver these.
  • Lead the implementation of environmental policies and practices.
  • Identify, assess and reduce the University’s environmental risks and financial costs.
  • Maintain knowledge of environmental legislation and best practice.
  • Negotiate environmental service agreements and manage associated costs.
  • Maintain professional working relationship with staff from local, state and federal regulatory bodies.
  • Prepare and maintain repair and service maintenance records.
  • Prepare, review and update environmental investigation and recommendation reports, as necessary.
  • Obtain, update, and maintain plans, permits, and standard operating procedures.
  • Provide technical level support for environmental remediation and litigation projects, including remediation system design and determination of regulatory applicability.
  • Develop and present environmental compliance training and orientation to staff.
  • Maintain, write and revise quality-assurance documentation and procedures.
  • Request bids from suppliers or consultants.
  • Work with the University Facilities Safety and Compliance Officer in the monitoring of University compliance with environmental legislation, including, where necessary, the development and implementation of remedial action plans.
  • Provides leadership and direction in all aspects of managing assigned areas.
  • Supervises, coordinates and oversees assigned staff, to include both hourly employees, lower graded staff and student staff as defined by the current, approved organization chart.
  • Establishes, implements monitors and evaluates short- and long-range goals, objectives, and operating procedures and effects necessary changes required for continuous improvement.
  • Assists in the development of annual budgets; performs periodic cost and productivity analysis and recommends short- and long-term plans for maintaining and upgrading equipment and facilities related to assigned areas.
  • Serves as the direct University contact and inspector for all contracted vendors within the assigned areas; and as such tracks and reports all activities and costs related to this service.
  • Oversees recruitment, training, scheduling, supervision and evaluation of assigned area staff in order to maintain the organizational structure required to effectively accomplish the goals and objectives established.
  • Maintains all timekeeping responsibilities, personnel records, performance evaluations, and training records for all staff assigned to the area.
  • Guides, trains, and gives technical assistance to employees engaged in daily tasks and special projects and inspects completed assignments to ensure that quality expectations, operating procedures, timeliness and efficiency are satisfactorily met and maintained.
  • Plans, develops, schedules and assures all staff are trained in proper techniques including safety methods and procedures and that all necessary certificates and licenses are maintained.
  • Prepares specifications for materials, supplies, equipment and contract services as related to assigned areas.
  • Reviews, inventories, recommends, authorizes and initiates the ordering of necessary materials, supplies, equipment and contract services related to assigned areas in accordance with established purchasing procedures.
  • Provides information, resolves problems and advises customers on products and/or services to ensure customer satisfaction.
  • Prepares reports related to work orders, expenditures and other areas of operation as necessary.
  • Establishes and maintains records to include but not limited to equipment history and preventative maintenance files, project files and personnel files.
  • Plans, develops, schedules and manages the efficient, economical preventative maintenance of tools and equipment assigned to the area to ensure prolonged life, usefulness and safety to minimize breakdowns, failures and hazards.
  • Plans, develops, evaluates, schedules and manages a preventative maintenance and improvement program for all operating systems, components, equipment, and physical property to include a comprehensive, written cyclic strategy for assigned area.
  • Plans, develops, schedules, and manages a comprehensive written inspection program for all tasks, assignments and special projects within the assigned area.
  • Develops, updates and maintains as necessary a written operations manual to include all processes and procedures, forms and reporting requirements for the assigned areas.
  • Performs miscellaneous job-related duties as assigned.
MINIMUM JOB REQUIREMENTS:
  • Bachelor’s degree in Environmental Engineering or equivalent experience is required. Master’s degree preferred.
  • Five to seven (5 - 7) years of experience in directly related field.
  • Requires the expertise of an experienced environmental professional who will support the work and training efforts of a Boiler Room team in meeting environmental compliance requirements as mandated by the Environmental Protection Agency (EPA).
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Possess industry experience and knowledge related to boiler and chill plant operations.
  • Thorough knowledge of contaminants relative to the impact on environmental quality in the environment.
  • Thorough knowledge of state and federal pollution control regulations.
  • Thorough knowledge of the operation and design of pollution control sources and pollution control equipment.
  • Thorough knowledge of the method and techniques of collecting and analyzing data.
  • Knowledge of administrative, fiscal, database, records and general maintenance procedures.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Knowledge of financial and business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Complete understanding of all federal, state, local, University and departmental policies and procedures related to the assigned area.
  • Knowledge of equal opportunity and affirmative action programs.
  • Knowledge of safety standards and procedures.
  • Knowledge of planning and scheduling techniques.
  • Knowledge of supplies, equipment and services ordering and inventory control.
  • Attends all University training sessions as required and requested.
  • Planning and organization skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy and developing and implementing new strategies and procedures.
  • Skill in budget preparation and fiscal management.
  • Strategic planning skills.
  • Outstanding interpersonal and community relations skills.
  • Skill in the use of personal computers and Windows-based operating software.
  • Employee development and performance management skills.
  • Skill in organizing resources and establishing priorities.
  • Proven supervisory skills and leadership ability.
  • Must be flexible and possess the ability to work flexible schedules as necessary.
  • Proven job reliability, diligence, dedication and attention to detail.
  • Self-motivated and disciplined to accomplish goals with a strong sense of responsibility.
  • Ability to work independently or in a team environment.
  • Ability to anticipate customer needs, change goals and direction quickly, and multitask efficiently.
  • Ability to manage multiple priorities.
  • Ability to make administrative and procedural decisions and judgments.
  • Ability to provide technical guidance and leadership to professional personnel in area of expertise.
  • Ability to communicate and work effectively within a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide information, resolve problems and advise customers on products and/or services ensuring customer satisfaction.
  • Ability to use independent judgment and to manage and impart information to a range of diverse constituents.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to interpret and evaluate customer needs and to determine appropriate alternative solutions.
  • Ability to foster a cooperative work environment.
  • Ability to motivate, inspire, coach and develop staff.
  • Ability to recruit, train, schedule, supervise, and evaluate staff.
  • Ability to maintain records pertaining to employees, operations, services and equipment.
  • Ability to schedule work assignments in order of priority and date received in order to organize workloads and ensure deadlines are met.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Ability to negotiate and manage contractual arrangements within the University.
  • Ability to develop and deliver presentations.
  • Ability to maintain a high degree of confidentiality.
WORKING CONDITIONS AND PHYSICAL EFFORT:
  • Work involves considerable exposure to unusual elements such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Extensive physical activity. Requires strenuous physical work; heavy lifting pushing or pulling required of objects over 50 pounds.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • This position is considered an essential staff position and is subject to all university guidelines regarding such.




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