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Postdate 12/04/15



Type Staff Position

Number of Positions 1

Position Number(s) 100501

Description The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.


Reports directly to the Assistant Vice President for Business Affairs. Direct the function and operation of the Office of Grants and Contracts Administration for the Kentucky State University. Establish the mission and ensure that the actions and activities of the office staff support that mission. Direct and manage the authorization and submission of all financial reports to the federal, state, and private funding agencies. Direct and manage grants for internal and external regulatory compliance, and budget appropriateness and completeness.


  1. Direct and oversee Office of Grants and Contracts review of grant proposals and contracts for internal and external regulatory compliance and appropriateness of proposal budgets.
  2. Develop and deliver internal and external training modules and materials.
  3. Develop and implement strategies and goals to enhance customer service for sponsored research through improved communication, expanded training and education programs for faculty and staff and developing an expanded focus on quality control.
  4. Enhance and expand grant and contract proposal review on behalf of the KSU to assure institutional and sponsor compliance, budgetary appropriateness, and quality reviews.
  5. Protect the school and the institution by assuring that proposals and awards are in compliance with federal, state, agency, and institution policies of grants and contracts.
  6. Monitor and reengineering current processes, as needed, and train faculty and staff in the use of the Banner Grants Module. Promote the effective and efficient utilization of internal and external electronic systems for grant accounting and processing.
  7. Develop, plan, and implement activities to provide a more pro-active liaison function between the Principal Investigators, Deans, Office of Sponsored Programs, and external Funding Agencies .
  8. Develop strategies to integrate the Office of Grants into the compliance training activities and processes.
  9. Compile data and prepare reports, set forth trends, analyze progress, and make recommendations or conclusions.
  10. Direct and manage personnel functions including distribution of work assignments, (personnel mentoring, performance reviews, and disciplinary actions. This also includes managing hiring, promotions, transfers, and vacation schedules.
  11. Determine fiscal requirements and prepare budgetary recommendations; monitor, verify, and reconcile expenditures of budgeted funds.
  12. Perform other related duties incidental to the work described herein.
  13. The above statements describe the general nature and level of work being performed by individuals assigned to this position. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel.


Master's Degree in business, accounting, science, or related field.

Minimum of 10 years of experience with progressively responsible experience in a leadership position in sponsored research administration. Proven success in directing the work of a large staff and providing effective management of a significant amount of external funding. General knowledge of Federal research compliance regulations including OMB Circulars A-21,AllO, A- 113. Certification in Research Administration (CRA) preferred.



  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Knowledge of university and/or public auditing policies, standards, and procedures.
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
  • Ability to write reports containing technical information.
  • Ability to foster a cooperative work environment.
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of faculty and/or staff hiring procedures.
  • Skill in budget preparation and fiscal management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Knowledge of financial/business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.


  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

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